mxCourt Efile Instructions

Step 1: From the main mxCourt Document Page, click on Create Document.

Step 2: You will be prompted to select an Instrument Type (e.g. Judgment, Land Record etc.).

Step 3: Based on the selected Instrument Type, follow the text fields on the detail page. Please follow the screen instructions and read the HELP next to each field "?" as you complete the text fields.

Step 3.1: Use the "Upload Instrument PDF file" button to upload the .pdf file.

Step 3.2: Select a payment method from the drop-down menu. As account administrator, you can edit, add payment method(s) under the "Account" link and Payment section.

Step 4: At the bottom of the page, you will see the status drop down options. If you do not efile your document, it will be in the INCOMPLETE default status. You can resume the efiling of this document at any time. You can also change the status to DELETED. However, if you are ready to submit and efile the document to the court, please change the document status to EFILED. This will place the document into a chronological queue at the court.

Step 5: During the EFILED status, you can retract the document from the court and either place it in INCOMPLETE or RETRACTED status. The court will not be able to view documents in INCOMPLETE, RETRACTED or DELETED status. Once the court has changed the status to RECORDED, you will receive a notification via a mxCourt email that the document was recorded successfully. The court might also change the status to REJECTED. You will receive an email notification when this happens. Sign in to your mxCourt account, select REJECTED on the upper right, and open the document. The court will leave instructions under DocuNotes with instructions on what to correct. Once the corrections have been made, you can RE-EFILE the document at no extra charge via the button at the bottom of the page.

Step 6: Once the court has reviewed your document, it will go into ACCEPTED status. At that point, you can no longer retract your EFILED document. Upon successful payment processing of the fees by the court, the court can set the status to RECORDED.

Step 7: If your account enables you to search on mxCourt, you can search by a variety of options on the search page. If your account enables you to only efile on mxCourt, you can view all efiled documents by your organization on the mxCourt List page; you will not be able to search on the search page. If your account enables you to efile and search, you can do both actions previously mentioned.

2. What Are the Different Status Types on mxCourt

• ACCEPTED = The court will select this status after you have “EFILED”
• DELETED = You can delete a document while in “INCOMPLETE”
• EFILED = When you are ready to submit to the court, select “EFILED”
• INCOMPLETE = When you have started a document (before EFILED), it is “INCOMPLETE”
• RECORDED-U = When the court has recorded the document, it goes to “RECORDED-Unverified”
• RECORDED-V = When the court has recorded and verified the RECORDED-U document, it goes to “RECORDED-Verified”
• REJECTED = After you efiled, the court can change to “REJECTED” RETRACTED = You can retract a document while it is in “EFILED status

The efile flow and status stages of a document from creation to recording:

• 1. Create a new document = INCOMPLETED
• 2. Submit to the court or efile select = EFILED
• 3. The court can either change to ACCEPTED or REJECTED (You can re-efile a rejected document - use the re-efile button on the detail page)
• 4. After the document is ACCEPTED by the court and successful payment processing is completed, it is RECORDED
• 5. After the document is RECORDED, the court places the document into FINALIZED